Visa - Letter of Invitation

Visa Information for the Netherlands:

For visits to the Netherlands lasting up to 90 days, a short-stay Schengen visa may be necessary, depending on your nationality. These visas must be obtained from the relevant Dutch embassy, consulate, or consular Schengen office in the delegate's country of residence.


The necessity of a visa is contingent upon the nationality of the participants and delegates.

In many countries, visa applications are processed through external service provider offices. Some countries have other Schengen countries representing the Netherlands for visa matters. It's essential to review the specific documentation requirements for business visa applications as these vary by country.


Helpful Details:

If you're in need of a visa, please refer to the comprehensive visa application process and requirements provided here. A list of authorized Dutch diplomatic and consular offices for issuing visas can be found at this link.


Conference Visa Information:

Delegates attending a conference in the Netherlands requiring a visa should obtain and submit an official letter of invitation from the conference organizers to aid in the visa application process. Please note that letters of invitation are exclusively issued to registered and paid/approved delegates.


Information regarding how to obtain a visa for the Netherlands can be found on the following website:  Dutch Ministry of Foreign Affairs.


For further inquiries, kindly reach out via email to BlueBoxevents@tudelft.nl.




Invitation Letter:

Delegates are reminded of their responsibility to research the visa requirements for entry into the Netherlands and to initiate the visa application process, if necessary. Those requiring a visa should allocate adequate time for the application procedure. It is advisable for delegates to liaise with the nearest Dutch embassy, consulate, or designated consular Schengen office to ascertain the optimal timing for their visa applications.


Instructions for obtaining the Invitation Letter:

  1. Visit the homepage of the Attendee Registration.
  2. Register for the conference and log in to your account.
  3. Upon successful login, click on your name located at the top right corner to reveal a drop-down menu.
  4. From the drop-down menu, select 'My Profile'.
  5. You will be directed to your account profile.
  6. Click on the blue 'Generate Visa Letter' button.




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